People Operations Specialist (Senior) (Porto, Portugal)

About Your Role

As an experienced People Operations Specialist at Veniam, you are responsible for the day-to-day operations of the Porto office and for implementing and overseeing all people operations matters. You'll be handling general administrative tasks related to Veniam's offices and employees, contributing to the company's efficiency by optimizing processes, ensuring budget compliance and providing support as needed.

You’ll also have an exciting role in developing and managing compensation and benefit plans, in order to continuously attract and retain talent while ensuring budget optimization.

Reporting to Head of People & Values, you will work with the overall management team to ensure that our people processes and initiatives are effective, efficient, and aligned with our company-wide strategy. 

Primary Responsibilities

  • General
    • Develop people management policies by implementing procedures and tools that leverage best practices and improve Veniam’s efficiency and effectiveness, while guaranteeing adjustment to current labor and tax law;
    • Be the first point of contact to Veniam’s Porto office new team members to assure an excellent experience;
    • Prepare employment agreements in alignment with labor law across the various jurisdictions where Veniam has talent;
    • Maintain employee records regarding mandatory documentation to comply with regulations and communication needs to external stakeholders (official authorities, insurance companies, medical office for recurrent exams, etc.);
    • Ensure record of leave management, work from home and absences;
    • Support employees on queries, grievances and disputes regarding people processes;
    • Provide labor law guidance and interpretation to management as needed.
  • Finance
    • Manage the payroll process and food allowance cards, as well as offboarding and final accounts calculation, in close collaboration with our external payroll partners;
    • Ensure payroll, additional benefits and training plans are within the approved budget with maximum quality and in compliance with tax and labour regulations;
    • Maintain legal and consultancy costs related to people operations and compensation and benefits advisory aligned within budget;
    • Support Finance with employee programs such as stock options, referral program and health insurance plans extensible to family members.
  • People Operations
    • Implement a career plan structure including professional development and training plan, salary progression and role descriptions;
    • Research, propose and handle compensation and benefits solutions that are aligned with company strategy/budget and in compliance with tax regulations to ensure a high level of employee retention and attraction.
    • Manage employee appraisals and oversee the rollout of the process;
    • Train, educate and follow through with all new team members on local processes and procedures with the appropriate materials;
    • Manage employee records and be the point of contact for our new talent after the recruitment process has been finalized and handed over;
    • Collaborate with Finance and IT on the on-boarding of new employees (hiring documents, benefits, equipment, first-day agenda, etc.);
    • Schedule interviews and office visits with candidates and greet them/accompany them as needed, in close collaboration with the Talent Acquisition area.

Technical Requirements

  • 3 - 5 years of similar experience in a fast-paced, dynamic, growing company within the tech industry (mandatory);
  • Strong knowledge of labor regulations, people management practices and related tax benefits (mandatory);
  • Proven working experience in executing payroll and managing compensation and benefits packages;
  • Ability and disposition to learn and keep up with people processes developments and resolution to implement optimization strategies independently;
  • Aptitude to understand and support business growth needs and challenges;
  • Strong writing, presentation and active communication skills;
  • Business fluent in English, both written and spoken (eliminatory - only applications submitted fully in English will be considered).

Qualifications and Other Requirements

  • Degree in a relevant field;
  • Professional demeanor and joyful, customer-facing, attitude;
  • High level of integrity and responsibility;
  • Ability to think and act independently and proactively towards problem analysis and solving;
  • Willingness and ability to contribute to the improvement of morale and employee retention by understanding and addressing problems with commitment.

About Veniam

We are accelerating future mobility and making places more human by delivering intelligent networking software for connected cars and autonomous vehicles. With an IP portfolio of more than 160 patents, Veniam makes the most out of all available networks to move massive amounts of data between vehicles and the cloud, all with the right quality of service and security profiles. Working closely with the world’s largest Auto OEMs and Tier 1 suppliers, we aim to improve the lives of millions of people by securely managing the data flows of a new and emerging mobility ecosystem – the Internet of Moving Things – in which connected vehicles not only move people and goods more efficiently but also expand Internet coverage, deliver new human experiences and gather valuable data for smart city applications.

Named by CNBC and NASDAQ as one of the 50 most disruptive companies in the world, Veniam is a global company with its headquarters in Mountain View, California, Engineering Center in Porto, Portugal, and sales offices in Detroit, Munich, and Tokyo.